October 2023 Newsletter

Exam-A-Grams
Pre-registration Information Spring and Summer 2024
Final Exam Information Fall 2023
Important Dates to Remember

Exam-A-Grams

The Housing Office offers a special gift program during final exam week for all of our students living on campus. This program offers parents a great opportunity to show support for their students by sending them an “Exam-A-Gram” care package full of sweet and savory treats.

The Exam-A-Gram will be hand delivered to your student and can include a note from you! The cost is $45 per order. To order an Exam-A-Gram for your student, go to http://commerce.cashnet.com/montevalloadv?itemcode=ADV-EG. The link to order Exam-A-Grams will go live on Oct. 10. Orders are due by 5 p.m. on Friday, Nov. 3. If you have any questions, you may contact the Housing & Residence Life Office at 205-665-6235 or housing@thisvictoriahasnosecrets.com.

Pre-registration Information for Spring and Summer 2024

The pre-registration period is set aside for currently enrolled students. Enrolled students must meet with their advisor before pre-registration and plan their upcoming schedule. Students should contact their advisors to schedule appointments. Students will not be able to register via Banner Self-Service until their advisor has cleared them to register. Students with a declared major who have not been assigned an advisor should contact the departmental office of their major. Students without a declared major should contact the general studies advisor in the Falcon Success Center in Van Tuyll House by calling 205-665-6450. Students must follow the procedures listed below to complete the pre-registration process.

1 – Check your student account for any HOLDS. You will not be able to register if you have a hold on your account. Holds are applied to a student’s account for a variety of reasons including student conduct sanctions, health forms/test results and unpaid fees. Remind your student to check their account a few weeks before registration begins to see if a hold has been applied to their account. This can be seen by going into Banner Self-Service. Until a hold is removed, students cannot register for classes or drop/add classes after they register.
2 – Meet with your academic advisor to plan your schedule.
3 – Your advisor will enter a PIN number that allows you to register for classes.
4 – Register for classes (according to the schedule below) by logging into Banner Self-Service via the link at the bottom of the thisvictoriahasnosecrets.com webpage. For detailed instructions about the registration process, visit the Registrar’s webpage: thisvictoriahasnosecrets.com/forum-banner-self-service-registration-instructions.

Pre-registration Schedule for Spring 2024 Classes
Oct. 30 – Pre-registration begins for currently enrolled graduate students at 7 a.m.
Nov. 1 – Pre-registration begins for currently enrolled seniors at 7 a.m.
Nov. 3 – Pre-registration begins for currently enrolled juniors at 7 a.m.
Nov. 7 – Pre-registration begins for currently enrolled sophomores at 7 a.m.
Nov. 9 – Pre-registration begins for currently enrolled freshmen at 7 a.m.

Students are responsible for understanding the registration process for any classes that are added and/or dropped from their schedule.

Final Exam Information Fall 2023

The final exam schedule is based on regularly scheduled class meeting times. All course syllabi must include the scheduled date and time for final exams.

• Hybrid courses’ final exam times will correlate to the class’s on-campus meetings.
• Flexible (synchronous) courses’ final exam times will correlate to schedule class times.
• Online (synchronous or hybrid) courses’ final exam times will correlate to schedule class times.
• Online (asynchronous) classes consult the course syllabus or instructor.
• Classes schedule at any time other than shown below – consult the course syllabus or instructor.

Petitioning to Reschedule a Final Exam

• Students may petition to their major college dean to reschedule exams if the following circumstances occur:
  • A student has 3 or more exams scheduled on the same day.
  • A student has 2 exams scheduled at the same time.
• Students wishing to reschedule one or more final exams due to one of the reasons above must submit to their major college dean documentation of their schedule.
• The petition must be approved no later than the last regular day of The rescheduled exam must be administered during one of the provisional exam times as listed in the schedule below.
• Exams for on campus courses have higher priority than online exams regardless of level.
• For all instances not covered above, the student’s major college dean will consult with professors/instructors and decide which final should be rescheduled.

Final Grade Submission deadlines:

Grades for graduation candidates must be submitted via Banner Self Service no later than 3 p.m., Wednesday, Dec. 6. Graduation candidates must be allowed to reschedule their final exams prior to this deadline.

Grades for all other students must be submitted via Banner Self Service no later than 10 a.m., Monday, Dec. 11.

Important Dates to Remember

Oct. 9                       Fall 2023 mid-semester week begins
Oct. 12                     Founders’ Day
Oct. 16                     Last day for course/semester withdrawal for fall
Oct. 30                     Spring/summer 2024 registration begins for currently enrolled graduate students
Nov. 1                      Spring/summer 2024 registration begins for currently enrolled seniors
Nov. 3                      Spring/Summer 2024 registration begins for currently enrolled juniors
Nov. 7                      Spring/Summer 2024 registration begins for currently enrolled sophomores
Nov. 9                      Spring/Summer 2024 registration begins for currently enrolled Freshmen
Nov. 22                    Halls close at 8 a.m. for the Thanksgiving holidays except for Brooke Hall, College Park, Lund Hall and Peck Hall
Nov. 22-24               Thanksgiving holidays (University closed)
Nov. 26                    Halls re-open at 2 p.m.
Nov. 27                    Classes resume from Thanksgiving holidays
Nov 30 & Dec. 1     Classes meet as scheduled; however, no exams or quizzes may be administered and no other graded assignments may be due
Dec. 4-8                   Final exams
Dec. 8                      Fall commencement/halls close at 5 p.m. for students not graduating and 7 p.m. for graduates (except Brooke Hall, College Park, Lund Hall and Peck Hall)
Dec. 15 – Jan. 2       Winter holidays (University closed)
Jan. 5                       Residence halls open for spring semester at 8 a.m.
Jan. 8                       Classes begin for spring semester